January 14, 2014

The Alamo Chapter  AIR FORCE ASSOCIATION

P.O. Box 34261 San Antonio TX 78265-4261

www.alamoafa.org

AN INDEPENDENT NONPROFIT AEROSPACE ORGANIZATION

 

ALAMO AFA

GENERAL MEMBERSHIP EXECUTIVE COMMITTEE MEETING

MINUTES

 

For January 14, 2014

 

CALL TO ORDER

The meeting was called to order by Alamo AFA Chapter President Al Swaim. The meeting was held in the San Antonio Chamber of Commerce North Business Center.

 

ATTENDANCE

The following individuals signed in as attending: Al Swaim, Paul Weseloh, Alan Beaty, Jim Whitmore, Joan Lopez, Ron Colunga, Annie Howell, J. Sean Habina, Gary Copsey, Darin Defendorf, Katie McCool, Bill Croom, Ed Garland, Debbie Landry, Ray Cornish, Akau Tuifua, Douglas Nelson, and Tom Peterson.

 

TREASURER'S REPORT

Al Swaim reported that the CPA “Statement of Adequacy Review” of the chapter bookkeeping system was received.  The report states that the chapter system meets required accounting standards with no exceptions.  Alan Beaty then reported that the National AFA support payment for the October to December quarter was received.  Alan also reported that a “shopping cart” system for chapter ticket sales and future on-line purchases and/or donations has been established.

CIVIL AIR PATROL

Al Swaim reported that a request was received for an Alamo AFA member to help present Cadet of the Year awards to CAP cadets at Harlingen and Stinson CAP detachments.  J. Sean Habina volunteered to assist with the Stinson presentation.  Chapter membership affiliation roles will be reviewed to see if there are any members in the Harlingen area who might want to represent our chapter at their presentation.

 

MILITARY NIGHT OUT

The chapter has had ongoing representation at the Military Night Out functions held each Friday evening.  We need at least two representatives to attend each week.  Douglas Nelson has placed a volunteer tab on the chapter web page (alamoafa.org) where volunteers can see which dates need volunteers.  That tab allows them to email Douglas directly to keep a running list of who is available.

 

TEACHER OF THE YEAR

Chapter nominations for Teacher of the Year competition are due to Al Swaim by the end of January.

 

GOLF TOURNAMENT

Darin Defendorf reported that the chapter is proceeding with partnering with the ROTC detachments to conduct a tournament on March 3, 2014 at the TPC golf course.  The chapter golf POCs are working with the ROTC POCs to help attract sponsors and golfers.  Proceeds will be shared by chapter and ROTCs.  Ron Colunga reported that 46 invitations to participate had recently been sent out to current and former community partners.

 

CYBER PATRIOT

The chapter received a request for monetary support from the local Cyber Patriot coordinator for $500 of in kind support to help with overhead costs of the spring training sessions.  This is not an identified budget item.  However, we do have funds budgeted for the fall 2014 Cyber Patriot activities.  It was decided to inform the Cyber Patriot coordinator that the funds for next fall could be accessed for the spring 2014 request with the understanding that support for the fall would then be not guaranteed and dependent upon success of upcoming chapter fund raising activities.

 

 

ANNUAL AWARDS BANQUET

Our annual awards banquet is scheduled for Tuesday, March 25, 2014.  The contract with the Lackland Gateway Club has been finalized.  Reflecting the reorganization of local military bases there are now 14 major Air Force military activities identified to nominate category winners.  The civilian award categories are revised to parallel those categories the Joint Base San Antonio uses for internal award programs.

 

MEETING MINUTES

A motion was made and seconded to accept the December 2013 minutes as presented.  The minutes were approved by vote of those present.

MEMBERSHIP

Deborah Landry reported that she continues to represent the chapter at the Randolph newcomers briefing.  She is currently using the National AFA trifold fliers but will be working to make new flier formats the more accurately and concisely represent our chapter’s activities and goals.  Katie McCool will be attending the newcomer briefing at Lackland AFB.  Deborah also reported that she is screening the National AFA monthly list of new members for the chapter and sending a personal welcome letter to those individuals.

 

AIRMAN HERITAGE FOUNDATION

The Airman Heritage Foundation will be holding a golf tournament on March 1, 2014.

 

MEETING SCHEDULE

The San Antonio Chamber of Commerce North Business Center proved very successful and comfortable at the January 14 meeting.  There is full computer and projector support and free parking.  The February 11, 2014 general membership Executive Committee meeting will again be held at the San Antonio Chamber of Commerce North Business Center 1100 NW Loop 410 Ste 109. San Antonio, TX. 

 

CHAPTER CALENDAR

The on-line calendar is available on the chapter web-site at alamoafa.org.  If anyone has activities to be posted to the calendar, please forward the information to Douglas Nelson by email at dnelson004@satx.rr.com . Douglas also asked that if anyone has photos of any chapter activities they email them to him with captions so he can post to the photo section of the chapter web site.

 

The meeting was adjourned by Alamo AFA Chapter President Al Swaim. 

 

 

 

Tom Peterson

Alamo AFA Chapter 234 Secretary

January 23, 2014