May 8, 2012

The Alamo Chapter AIR FORCE ASSOCIATION P.O. Box 34261 San Antonio TX 78265-4261 www.alamoafa.org AN INDEPENDENT NONPROFIT AEROSPACE ORGANIZATION ALAMO AFA EXECUTIVE COMMITTEE MEETING MINUTES For May 8, 2012 CALL TO ORDER The meeting was called to order by Alamo AFA Chapter President Al Swaim. This month’s meeting was held at the Randolph AFB Kendrick Club. ATTENDANCE The following individuals signed in as attending: Al Swaim, Tom Arko, Jim Whitmore, Deborah Landry, Joe Peltier, Sara Hoh, Douglas Nelson, Gary Miles, and Tom Peterson. GUESTS None TREASURER'S REPORT The treasurer’s report was not available. It was noted the 4th Quarter Reimbursement Payment form National AFA was received. MEETING MINUTES Minutes from last meeting were reviewed. A motion was made, seconded, and approved to accept the minutes as written. WOUNDED AIRMAN SUPPORT PROGRAM Due to budget cuts, two of the three care coordinator positions in the area have been eliminated. One person now handles SAMMC and Wilford Hall UCC. POP-UP FUNDING COMMITTEE Al Swaim reported on the need to be good stewards of funds for short notice funds requests. A committee has been appointed to review off-line those requests that have short suspenses. The committee includes previous chapter presidents Randy Coggins and Gary Copsey, current chapter president Al Swaim, chapter executive VP Tom Arko, and AEF president Dave Pope. Incoming requests are received through chapter secretary, sent to chapter and/or chapter AEF treasurer for verification of funds availability, and sent to the five committee members for approval/disapproval. Final results are then recorded in chapter minutes. A discussion was held on the possibility of setting upper limits to funds committed by this committee. There are funds in each year’s budget allotted for short notice funding requests. The committee members have suggested a $500 maximum limit to be reviewed as we allocate the budgeted funds. OUT-YEAR FUNDING Al Swaim led a general discussion of options to consider in regards to uncertainty of out year AETC Symposium status and the effects of that uncertainty on our room reservation commitment to the Grand Hyatt. We will continue to look in to getting legal advice on our options regarding the room reservation contract. As part of that possible funding short fall, Randy Coggins will be working to continue steps to conduct a golf tournament in conjunction with the 2013 Valero Texas Open. According to Jim Whitmore, the option of coordinating with the AF Commanders’ Conference does not appear to be a viable option. AFA NATIONAL MEMBERSHIP COMMITTEE REPORT Al Swain offered consideration the chapter awarding, to each winning individual in lieu of a one year membership, three each one year memberships which we would re-verify each year to help keep ongoing contact with new members. We will discuss further at future meetings. AFA TEXAS STATE MEETING The next state AFA meeting will be in Greenville in July. More information will be presented at the next Executive Committee meeting. JROTC AWARDS PROGRAM Tom Peterson reported that the National AFA sends Bronze award certificates to JROTC detachments with no name attached. The detachments are supposed to send the winner’s name back to National AFA to be forwarded to each chapter’s president. In practice this rarely occurs. We as a chapter need to keep contact with each detachment to determine the winning cadet’s name so we can generate and present the monetary AEF award in a timely manner. Deborah Landry has accepted the position of chapter Aerospace Education VP. She has completed the actions for the current year and will build a continuity folder to make sure we do not lose track of actions needed to complete these actions in the future. ALS UPDATE Gary Miles and Al Swaim discussed their meeting with the current ALS Commandant. We clarified at today’s meeting that the chapter was not committing to purchase all the seats for the new ALS auditorium. We can help with some of the cosmetic enhancements yet to be determined. SECURITY HILL A request was presented for monetary support to Security Hill for AFA Joint Base San Antonio (JBSA) Professional Development Opportunities Day. Since our treasurer was not present, we will use this as a trial run for the Pop-Up funding committee. RECRUTING SERVICE GOLF TOURNMANET SUPPORT Al Swaim reported that the chapter has committed to sponsor one hole at the Recruiting Service gold tournament. CHAPTER CALENDAR The on-line calendar is available on the chapter web-site at alamoafa.org. If anyone has activities to be posted to the calendar, please forward the information to Douglas Nelson by email at dnelson004@satx.rr.com . _____________________________________________________________________________________________ The meeting was adjourned by chapter president Al Swaim. The June 12, 2012 Executive Committee meeting will be held at the Lackland AFB Gateway Club Enlisted Dining Room at 5:00 P.M. (1700). Tom Peterson Alamo AFA Chapter 234 Secretary June 10, 2012