June 14, 2011

The Alamo Chapter AIR FORCE ASSOCIATION
P.O. Box 34261 San Antonio TX 78265-4261
www.alamoafa.org
AN INDEPENDENT NONPROFIT AEROSPACE ORGANIZATION

ALAMO AFA
EXECUTIVE COUNCIL MEETING
June 14, 2011
MINUTES

CALL TO ORDER

The meeting was called to order by Alamo AFA Chapter Secretary Tom Peterson. This month’s meeting was held at the Jim’s Restaurant at 281 and Thousand Oaks.

ATTENDANCE

The following individuals signed in as attending: Al Swaim, Alan Beaty, Douglas Nelson, Chip Caprez, Paul Weseloh, Gary Copsey, Don Taylor, Ray Cornish, Dan O’Neal, Ed Garland, Deborah Landry, Joan Lopez, Annie Howell, Sean Habina, and Tom Peterson.

SECRETARY REPORT

The minutes from last meeting were presented. A motion to accept was seconded and approved.

TREASURER'S REPORT

Alan Beaty presented the treasurer’s report. It was approved as presented.

AEROSPACE EDUCATION

Last month Dave Pope made a recommendation that the chapter and the chapter AEF explore the possibility of obtaining legal consultant services for reviewing any chapter or chapter AEF actions which involve the commitment resources. Dave will report options to the July council meeting.

ALAMO AFA EXPOSITION UPDATE

AETC has changed this event from an annual event to a bi-annual event starting in 2013. The symposiums for 2013 and 2015 have been removed from the schedule. The major effect this has on the chapter is that the chapter made yearly reservations for blocks of hotel rooms with the Grand Hyatt hotel through 2015 with contractual penalties for cancellation. These reservations were made to satisfy the San Antonio Convention Center requirement that sufficient hotel rooms are available to the sponsoring organization. The Grand Hyatt has agreed to roll the 2015 reservation into 2016 so we are only responsible for cancelling one year (2013) of the contract. We can cancel the reservations for the rooms at a set penalty price through the end of June 2011. Failure to do so would cause the cancellation fee to increase substantially after June 30, 2011. A letter has been sent requesting the Grand Hyatt consider extending the payment period in three incremental payments over 18 months. Efforts will continue to determine possible methods to recapture some of the penalty cost.

MEETING LOCATION CHANGE

We were informed today that our regular meeting place of Sushihana Restaurant was unavailable due to a scheduling conflict. This meeting room at Jim’s Restaurant was available on short notice. Options for future meeting sites were discussed.




TEXAS STATE AFA SUMMER CONVENTION - 22 – 23 JULY 2011

Ed Garland reported that most preparations for this meeting, which our chapter is sponsoring this year, are finalized and in place. A venue for the golf tournament has been set. The guest speaker for the meeting will be Lt. Gen. (Dr.) Charles B. Green, Surgeon General of the Air Force, Headquarters U.S. Air Force, Washington, D.C. We will be seeking chapter members to volunteer to help provide on-site support as needed.



CHAPTER CALENDAR REVIEW

The on-line calendar is available on the chapter web-site at alamoafa.org. If anyone has activities to be posted to the calendar, please forward the information to Douglas Nelson by email at dnelson004@satx.rr.com .


AIRMAN HERITAGE MUSEUM
Ray Cornish reported the museum will have a site dedication ceremony in September in conjunction with the Air Force Ball.

UPCOMING EVENTS

TEXAS STATE AFA SUMMER CONVENTION
In Fredericksburg Texas 22 – 23 July 2011


The meeting was adjourned by Alamo AFA Chapter Vice President Al Swaim.

Next meeting is planned for 5:00 PM, July 12, at ? .




Tom Peterson
Alamo AFA Chapter 234 Secretary
July 4, 2011