Minutes 08 December 2009

The AlamoChapter AIR FORCE ASSOCIATION
P.O. Box 34261 San Antonio TX 78265-4261
www.alamoafa.org
AN INDEPENDENT NONPROFIT AEROSPACE ORGANIZATION


ALAMO AFA
EXECUTIVE COUNCIL MEETING
08 December 2009

MINUTES

CALL TO ORDER

The meeting was called to order by Alamo AFA Chapter President Gary Copsey, at 1605 hours. This month’s meeting was held at the Henry B Gonzalez Convention Center (HBGCC) as the downtown USO is closed for renovation.


ATTENDANCE
The following individuals signed in as attending: Gary Copsey, Joan Lopez, John Politi, Randy Coggins, Douglas Nelson, John Shroyer, Mike Nishimuta, Bill Croom, Alan Beaty, Dave Pope, Lionel Robertson, Meghan McCormick, and Tom Peterson.

GUESTS

Marissa Smith and Ambar Carrillo, UTSA ROTC Cadets from the Gen. John D. Ryan Squadron

Craig Smith, Director of Golf San Antonio and the Valero Texas Open (Unapologetically Texan). Craig gave an over view of the upcoming tournament and some opportunities for fund raising activities for organizations associated with the tournament. This year’s theme is celebrating Texas and the Military.

SECRETARY REPORT
The minutes from last meeting were presented. Motion was made and seconded to approve as written. Motion passed.

TREASURER'S REPORT
The November 2009 report was accepted as presented.

24th AF CYBER COMMAND
Gary Copsey, Bill Croom, and Randy will be meeting in December with Maj. Gen. Richard Webber for a briefing on the new organization and to discuss opportunities to establish communication between the Cyber Command and our AFA Chapter.




QUARTERLY DEFENDER PUBLICATION
Mike Nishimuta reported that the next quarterly Defender is close to publication. This will be the quarter that the publication will be sent by USPS rather than by email as the other three quarterly publications do. One hard copy mailing minimum per year is a requirement of the national AFA guidelines. The previous publisher has not responded to inquires on handling the printing and mailing at this time. Printers which handle other chapter printing requirements will be contacted to determine if thy can support the chapter. A review of the existing chapter USPS bulk mailing permit indicated that the permit is in place and can be used.


AETC EXPO AND SYMPOSIUM
This year’s Symposium and Ball will be AETC sponsored events. Our AFA responsibility is the conduct of the exposition. The chapter is working with a new contractor to assist in setting up the exposition, and to recruit more sponsors and exhibitors. A review of scheduled events was discussed. Sean Habina will be responsible for setting up the chapter booth at the exhibition hall and scheduling time for chapter volunteers to work. We have a limited number of passes available to use for booth volunteers. Currently we have commitments for exhibits from 80 military exhibitors, 30 non-military exhibitors and 9 sponsors. We anticipate a few more exhibitors signing up before the cut-off date. A decision was made to have the chapter provide the carpet for the military booth areas. Following the meeting, a walking tour of the exhibit floor was conducted for those members who wished to attend.


UPCOMING EVENTS

SPRING 2010 AFA STATE MEETING
This meeting scheduled here in San Antonio for October 30, 31 and November 1 has been moved to April 9, 10, and 11, 2010.

ANNUAL AWARDS BANQUET
Capt Nicole Padgett of Randolph AFB has volunteered to be the POC for our upcoming awards banquet.


The meeting was adjourned at 1705 by Alamo AFA President Gary Copsey. Next meeting is planned for here at HBGCC on January 12, 2010.



Tom Peterson
Alamo AFA Chapter 234 Secretary
January 07, 2010